Regulatory Notice: Immigration consultancy services in Canada must be provided by CICC-licensed RCICs. VisaNauta is a technology platform for use by licensed professionals. Agencies must employ or partner with CICC-licensed consultants to provide regulated immigration services.
High-volume immigration consultancies use VisaNauta to manage client cases at scale, coordinate staff teams, collect payments, and maintain CICC-compliant audit trails — all from one platform.
Volume amplifies every inefficiency. The right platform turns volume into a competitive advantage.
Visa agencies often manage dozens or hundreds of active cases simultaneously. Without a systematic platform, cases fall between the cracks, deadlines are missed, and document requests get lost in email. Volume requires infrastructure.
Agencies typically have intake coordinators, case processors, and licensed consultants working the same client file at different stages. Without clear role assignments and access controls, coordination breaks down and accountability is unclear.
Collecting retainers, processing milestone payments, managing disbursements, and sending payment reminders manually across a high-volume client base creates revenue leakage and cash flow unpredictability.
Every client file handled by a CICC-licensed RCIC — regardless of agency size — requires the same compliance documentation: ICAs, post-consultation summaries, disbursement records. Compliance cannot scale down because volume scales up.
Unlimited client management
VisaNauta Growth plan includes unlimited client records and case files. High-volume agencies manage hundreds of active cases without per-client fees or storage limits.
Team management with role-based access
Assign intake coordinators, case processors, and RCICs to specific clients and stages. Each role sees only what they need — no privacy risk, no confusion over responsibility.
Integrated payment collection
Send payment requests, collect retainers, track disbursements, and manage trust accounting from within the platform. Payment records are linked to case files for compliance purposes.
Firm-wide CICC audit trails
Every case handled by every RCIC at your agency contributes to a consolidated, inspection-ready audit trail. One-click export for CICC compliance reviews covers the entire agency.
Unlimited clients, 5 seats, full compliance and payment management for agency-scale operations.
Enterprise pricing available for agencies requiring more than 5 seats.
"We manage 300+ active cases across a team of three RCICs and two coordinators. VisaNauta keeps everyone aligned and the CICC audit trail runs itself."
Immigration Consultancy Director · Toronto, ON
"Payment collection used to be a mess of emails and spreadsheets. VisaNauta's payment requests and trust accounting are integrated with the case file — everything is where it should be."
Visa Agency Operations Manager · Vancouver, BC
"Our agency grew from 80 to 250 active clients in 18 months. VisaNauta scaled with us without any of our compliance processes breaking down."
RCIC, Agency Owner · Calgary, AB
Yes. VisaNauta supports mixed teams — licensed RCICs who perform regulated immigration services, and non-licensed support staff who handle intake, document collection, and administrative work. Role-based access ensures that only licensed RCICs access CICC-regulated workflow steps.
Yes. The Growth plan includes unlimited client records and case files with no per-client fees. Volume-focused agencies manage hundreds of active cases simultaneously within a single account.
Any immigration services provided in Canada must be performed by or under the supervision of a CICC-licensed RCIC. The RCIC's compliance obligations — ICAs, post-consultation summaries, disbursement records — apply to every client file regardless of agency structure. VisaNauta automates these requirements for every RCIC on the platform.
Yes. VisaNauta supports flexible billing structures including upfront retainers, milestone-based payment requests, flat fees per service, and disbursement tracking. Invoices and payment requests can be customized per client or generated from package templates.
The Growth plan at $279/mo CAD supports up to 5 seats. For agencies requiring more seats or custom integrations, contact VisaNauta about enterprise pricing. Enterprise accounts include dedicated onboarding, custom reporting, and a priority support SLA.
14-day free trial. Growth plan at $279/mo CAD flat. No per-client fees.