Can I invoice and accept payments through VisaNauta?

Yes. Generate invoices, set payment terms, and accept payments via Stripe. Clients pay directly — you get paid the same day (minus Stripe fees). No VisaNauta cut.

Can I offer a client portal?

Yes. Clients log in to see case progress, upload documents, view invoices, and message you directly. Reduces back-and-forth emails by 80%.

Do I need a separate accounting tool?

No. VisaNauta tracks invoices, payments, and expenses. Export reports for your accountant. (Optional: connect to QuickBooks if you need deeper accounting.)

Can I track time spent on cases?

Yes. Log hours per case, set rates, and auto-invoice. Perfect for retainer-based or hourly billing models.

What payment methods do you support?

Stripe: credit card, debit card, bank transfer (ACH). Clients choose. Funds deposited directly to your Canadian bank account.

All-in-One Practice Management

Case management, billing, invoicing, client portal, and payments in one platform. Run your immigration practice without juggling 5 different tools.

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✅ Invoicing & billing · ✅ Client portal · ✅ Payment processing · ✅ Time tracking · ✅ Case management

Juggling Too Many Tools?

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Case management in tool #1

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Invoicing in tool #2 (QuickBooks)

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Client payments in tool #3 (Stripe dashboard)

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Client portal in tool #4 (shared Google Drive?)

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Document storage in tool #5 (Dropbox)

Every tool switch costs 5 minutes. Switching 20 times a day = 100 minutes (nearly 2 hours) lost per day just navigating between platforms.

Everything in One Place

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Case Management Hub

Clients, cases, documents, notes, milestones — all in one dashboard. No context switching.

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Professional Invoicing

Create, customize, and send invoices from templates. Track payment status in real-time. Auto-remind clients of unpaid invoices.

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Integrated Payments (Stripe)

Clients pay directly from invoices. No separate dashboard. Funds deposited to your bank account same day.

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Client Portal

Clients log in, view cases, upload documents, see invoices, and message you. Reduces email chaos by 80%.

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Time Tracking & Billing

Log hours per case, set rates, auto-invoice based on time spent. Perfect for hourly or retainer models.

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Financial Reports

See revenue, outstanding invoices, payment history. Export for your accountant. Connect to QuickBooks if needed.

Built for Solo RCICs

You don't have an admin team. You can't afford $500/month on SaaS tools. VisaNauta is designed for solo practitioners like you:

Affordable: $59–$119/mo (not $500+)
Simple: No complex setup. Works out-of-the-box.
All-in-one: No tool switching. Everything in one place.
Time-saving: Automate invoicing, reminders, document requests.
Compliant: Canadian data, CICC audit trails, PIPEDA protection.

Practice Management Questions

Do you charge a transaction fee on client payments?▼

No. You keep 100% of what clients pay (minus Stripe's standard 2.9% + $0.30 per transaction). VisaNauta takes zero commission.

Can clients pay by bank transfer or credit card?▼

Yes. Stripe supports credit card, debit card, and ACH bank transfer. Clients choose their method.

What if I want to use my existing payment processor?▼

You can generate invoices and clients can pay outside VisaNauta, but you lose real-time payment tracking. Stripe integration is seamless.

How do I handle retainer-based billing?▼

Create a retainer invoice, set recurring charges, or use the time-tracking feature to bill hourly. Flexible to your model.

Can I customize invoice templates?▼

Yes. Add your logo, business name, terms, payment instructions. Multiple templates supported.

Do you integrate with QuickBooks or accounting software?▼

Not yet, but export reports are QuickBooks-compatible. Direct integration coming in 2026.

Simplify Your Practice

Stop juggling 5 tools. VisaNauta handles cases, billing, client portals, and payments. Save 2 hours a day on admin.

Start Free Trial — No Credit Card

14-day free trial. Professional plan from $119/mo.