Coordinate your team of RCICs, maintain firm-wide CICC compliance, and manage billing across all your consultants — from one platform built for Canadian immigration practices.
Running a team of immigration consultants creates coordination, compliance, and billing challenges that solo tools cannot handle.
When clients work with more than one RCIC — or when cases are transferred between consultants — the risk of missed deadlines, duplicate work, and compliance gaps multiplies. Generic tools have no concept of an RCIC handoff.
Every RCIC at your firm has independent compliance obligations. If one consultant skips an ICA or fails to produce a post-consultation summary, the firm faces liability. Compliance cannot depend on individual habits — it must be enforced by the platform.
Multi-consultant firms need to track which RCIC billed which client, apply different fee schedules, manage trust accounts, and generate reports for firm leadership. Spreadsheets and disconnected tools create accounting errors and billing disputes.
Without role-based access controls, all staff can see all client files — creating PIPEDA privacy risks and confusion over who is responsible for each case. Firms need clear assignment, restricted visibility, and accountability at the consultant level.
Shared case workspace with RCIC assignment
Assign clients to specific RCICs, delegate tasks to support staff, and maintain a single source of truth for every case. Case transfers are tracked with full audit history.
Role-based access controls
Principals, RCICs, and support staff each have appropriate access levels. Support staff can manage intake and documents without seeing financial records. Principals get full firm-wide visibility.
Firm-wide compliance enforcement
ICA gates and post-consultation summary requirements are enforced for every consultant on the platform. No consultant can proceed without completing required compliance steps.
Consolidated billing and earnings reporting
Track revenue by consultant, by case type, and by billing period. Integrated invoicing, payment requests, and trust accounting give firm leadership a real-time financial picture.
Firm-wide compliance, team management, and full-featured billing for up to 5 seats.
"We have four RCICs and a support coordinator. VisaNauta keeps everyone aligned — the compliance trail is firm-wide, not consultant-by-consultant."
Immigration Firm Principal · Toronto, ON
"Managing billing across multiple consultants used to require a separate accounting tool. VisaNauta handles the full billing cycle, integrated with the case files."
Multi-Consultant Practice Owner · Vancouver, BC
"Our CICC inspection last year went smoothly because VisaNauta had every ICA, summary, and disbursement record organized and exportable. Worth every dollar."
Managing Partner · Calgary, AB
The Growth plan includes 5 seats, supporting a managing principal plus up to 4 additional RCICs or staff. Enterprise pricing is available for larger teams. All seats share a unified client database and audit trail.
Yes. Client assignment is a core feature of VisaNauta's multi-user mode. Each client has a primary RCIC, and cases can be transferred with full audit history. Role-based access ensures consultants only see their assigned clients by default.
Yes. VisaNauta maintains individual audit trails per RCIC (for CICC inspection purposes) while also providing a consolidated firm-wide compliance view for principals and administrators.
VisaNauta tracks billable work by consultant, generates invoices from case data, manages payment requests, and produces earnings reports segmented by RCIC, case type, and billing period. Trust accounting is included in the Growth plan.
Yes. Role-based access controls allow you to give support staff document management and client intake permissions without granting access to financial records, CICC compliance tools, or other RCIC-specific functions.
14-day free trial. Growth plan at $279/mo CAD flat. No per-seat scaling.