The only case management platform built natively for CICC compliance — not retrofitted from a generic legal tool. Automate IRCC forms, track deadlines, and export audit-ready records in one click.
CICC compliance is not a feature you can bolt onto a generic tool. It has to be designed in from the start.
Managing 20+ active cases across manual spreadsheets means missed deadlines, version conflicts, and untraceable changes — all CICC audit risks.
Tools like Salesforce or HubSpot have no concept of ICAs, post-consultation summaries, or disbursement records. Every CICC obligation is a manual workaround.
Most immigration software is designed for USCIS and US immigration attorneys. Canadian RCICs operate under CICC — a completely different regulatory body with distinct compliance requirements.
PIPEDA requires that immigration applicants are informed when their personal data crosses Canadian borders. Most SaaS tools store data in US data centers by default.
Every workflow in VisaNauta reflects how CICC-licensed RCICs actually practice. ICAs, post-consultation summaries, disbursement records, and audit exports are not add-ons — they are the foundation.
100%
Canadian Data
0%
Commission
1-click
Audit Export
35+
Pathways
In one platform. No third-party tools. No compliance gaps.
Every action — ICA signed, payment received, document uploaded, summary submitted — is timestamped and immutably logged. One-click CICC inspection export at any time.
Client intake data auto-populates IRCC PDF forms. AI validates fields against form requirements and flags errors before submission. Synced nightly against official IRCC form versions.
Immigration deadlines extracted from client questionnaires and tracked automatically. Alerts fire at 30, 15, and 3 days before expiry — for permits, passports, biometrics, and language tests.
All client documents stored in encrypted Canadian cloud storage with 6-year Object Lock. SHA-256 verified on every upload. PIPEDA compliant by design.
Clients access their own encrypted portal to upload documents, review questionnaire progress, and message their RCIC. Eliminates unencrypted email and SMS compliance risks.
Score clients across FSW, CEC, FST, and 35+ PNP streams in one assessment. AI Copilot suggests pathway-specific improvements with CRS benchmarked against the latest Express Entry draw.
VisaNauta vs. generic practice management vs. US-focused immigration software
| Feature | VisaNauta | Generic Legal Software | US Immigration Software |
|---|---|---|---|
| CICC-native compliance | ✔ Built-in | ✘ Manual workaround | ✘ Not applicable |
| Canadian data residency | ✔ Canada only | ✘ Varies / US default | ✘ US servers |
| IRCC form auto-fill | ✔ AI-powered | ✘ None | ⚠ USCIS only |
| ICA compliance gate | ✔ Automated | ✘ Not included | ✘ Not included |
| One-click CICC audit export | ✔ Yes | ✘ No | ✘ No |
| Pricing model | Flat $59–$279/mo | Variable / per-user | Variable |
| Commission on fees | 0% | N/A | N/A |
"VisaNauta reduced our compliance prep time from 8 hours to 20 minutes per audit. The CICC Audit Trail export is exactly what the CICC inspection team expects to see."
RCIC Practice Owner · Toronto, ON
Immigration case management software helps immigration consultants and lawyers organize client files, track application deadlines, manage documents, automate forms, and maintain compliance records. For Canadian RCICs, software must also support CICC-specific requirements like Initial Consultation Agreements (ICAs) and post-consultation summaries.
The College of Immigration and Citizenship Consultants (CICC) requires RCICs to maintain detailed records of all client interactions, fee arrangements, and disbursements. Generic practice management tools lack these features, forcing RCICs to maintain manual compliance records alongside their software — creating gaps and audit risk.
Yes. VisaNauta's assessment engine covers Express Entry (FSW, CEC, FST), all Provincial Nominee Programs, the Atlantic Immigration Program, Rural and Northern Immigration Pilot, and the Start-Up Visa Program. IRCC form auto-fill supports the full current catalogue of IRCC PDFs.
Yes. All client data is stored exclusively in Canadian cloud infrastructure. It never leaves Canadian borders. This ensures compliance with PIPEDA and CICC data sovereignty expectations.
VisaNauta automates CICC Section 23 (Initial Consultation Agreement) and Section 24 (post-consultation summary) obligations. Every ICA is e-signed, timestamped, and stored immutably. Post-consultation summaries are structured, RCIC-editable, and stored in the client file. The CICC Audit Trail™ export generates a complete inspection package on demand.
The free trial gives you full access to your chosen plan with no credit card required. You can onboard clients, test the IRCC form engine, run assessments, and generate a sample audit export. Cancel anytime before the 14 days end and you will not be charged.
14-day free trial. No credit card required. Cancel anytime. Canadian support team.